Select the Review tab and choose Check Accessibility.Change the text in the Text to Display field to a more meaningful description.Select a hyperlink, right click, and select Edit Hyperlink or hit ⌘ + k.These may not make sense to screen reader users or others, so make the link text descriptive. PowerPoint automatically creates a hyperlink when a user pastes a full URL onto a slide and presses Enter or Space. If you have Adobe Acrobat Pro (not just the free Reader), save your presentation to PDF and add table headers in Acrobat Pro.There is no way to add table header information in a way that will be identified by a screen reader. Select the Insert tab on the ribbon, then select Table > Insert Table.Enter appropriate Alt text only in the Description field (not the Title field).Īccessible tables need a clear table structure and table headers to help guide a screen reader user.Select the Size & Properties icon and choose Alt Text.Right-click on the image and choose Format Picture.This Alt text is read by a screen reader in a PowerPoint file and should remain intact when exporting to HTML or PDF. Images should be given appropriate alternative text in PowerPoint. Click and drag or use the arrow buttons to change reading order. Reading order is shown in reverse, bottom to top. To check or fix reading order, select Home > Arrange > Selection Pane. If you Insert other content (e.g, a text box) it will be read by a screen reader in the order it is added to the page.

To change a slide layout, select Home > Layout, then choose a layout from the dropdown.Select Home > New Slide, then choose a layout from the dropdown.Use slide layouts provided within PowerPoint to ensure files have correctly structured headings and lists, and proper reading order. This resource is designed to be printed as a one page PDF file.

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